Accounts Payable

What are the standard terms of payment?
The Council's standard terms of payments are 30 days from the end of the month of purchase, unless otherwise negotiated.  Where settlement discounts are offered, the Council is prepared to discuss earlier payment.

Why obtain a purchase order?
The purchase order is the key to all processes associated with paying accounts.  If you supply goods and services without a purchase order, there may be a delay in payment.  The exception is when an official Council Purchase Card is used.

Where do I send the invoice?
Accounts Payable
City of Whittlesea
Locked Bag 1
BUNDOORA  MDC  3083
If invoices are delivered with goods or submitted in any other way, there can be no guarantee that they will quickly reach the accounts payable section.

Alternatively, invoices can be sent electronically to:- acctpayable@whittlesea.vic.gov.au

In accordance with Australian Government legislation your invoice must include your Australia Business Number, the GST price, the words "tax invoice" stated prominently, the date of issue of tax invoice, the supplier's name, item description and the GST amount.

If do not have an Australia Business Number, you must contact this office and complete a "Statement by Supplier".

Do I need to include a delivery docket?
All goods delivered to the Council must be accompanied by the supplier's delivery note or docket, which includes the Purchase Order Number. All services provided to the Council require evidence of delivery of this work to be documented.  Payment cannot be made until the authorising officer has certified the satisfactory receipt of the goods.

How do I get paid?
The Council prefers to pay suppliers accounts direct to nominated bank accounts via Electronic Funds Transfers (EFT).
Please contact the Council to arrange EFT payments:
Accounts Payable Officer
Finance Department
City of Whittlesea
Locked Bag 1
Bundoora  MDC  3083
Phone: 9217 2307
E-mail : acctpayable@whittlesea.vic.gov.au
A remittance advice will be forwarded to you by mail immediately after payment by EFT.