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Cultural Heritage Program Grants

Cultural Heritage Program Grants

We provide funding to support community groups to develop projects that promote the local history and cultural heritage of our residents and the local area.

Submissions are invited from community groups and organisations who wish to be part of our Cultural Heritage Program by hosting events that celebrate, inform and engage the community with local history, culture, heritage and traditions.

What is a Cultural Heritage Program Grant?

We provide funding of up to $500 to groups and organisations to assist in developing projects that promote the local history and cultural heritage of the City of Whittlesea.

We invite submissions from community groups and organisations who with to participate in the diverse expression of 'living heritage' through events that celebrate, inform and engage the broader community with local history, culture, heritage and traditions.

The goals of this grants program is to support the development and delivery of activities and events that:

  • contribute to an understanding of our local history and our diverse cultural heritage of the area and its people
  • engage our residents in meaningful ways
  • empower communities to tell their own stories
  • advocate for the protection of local heritage sites and environment
  • are innovative, sustainable and accessible

Key dates

We offer our Cultural Heritage Program Grants once per year,

Applications open

Wednesday 6 December 2017

Applications close

Thursday 1 February 2018

Applicants notified of outcome

Monday 26 February 2018

Projects to commence

Between 19 March - 25 November 2018



Who can apply?

  • community groups or organisations
  • local history groups or associations
  • schools and tertiary institutions
  • hold current Public Liability Insurance appropriate to the activity outlined in the application.

How much can I apply for?

The maximum grant amount is $500 (excluding GST) per project.

Applications seeking smaller amounts will also be considered.

Groups can apply for more than one Cultural Heritage Program Grant, however activities and projects must be distinct from each other and relevant to the objectives of the program. Please indicate priority projects.

Who is not eligible to apply?

  • groups who have not complied with acquittal conditions from previous Council funding
  • individuals
  • political organisations
  • organisations that have their own grant program.

What will be funded?

A range of projects will be eligible for funding under this program.

Some examples include:

  • celebrations or commemorations of a cultural heritage or significant event
  • interpretive heritage projects such as signage, interactive or audio tours and exhibitions
  • story-telling or recording of oral histories
  • production of print materials such as booklets, pamphlets or brochures

What won't be funded?

  • projects that are solely for the purpose of fundraising, without broader community benefit
  • events that are not open to the general public, or where access is restricted to members of delegates
  • gift vouchers, prizes, trophies, scholarships, donations, other grant programs, air travel or accommodation
  • projects that are for capital works or facility maintenance.

Assessment criteria

If your group and project has met the eligibility criteria, your project will be considered according to how well it meets the following key assessment criteria.

It's not essential that projects address all of the points in the criteria.

Key assessment criteria

  • the project will lead to the preservation, recording or increase of access to the built, environmental or cultural heritage of the City of Whittlesea and its residents
  • it's clear how the money will be spent and this is well documented in the application project plan and budget
  • there is a clearly defined end product (e.g. published book, website, public event etc.)
  • the project will strongly benefit our community and will communicate local heritage information more broadly beyond our community
  • the group or organisation has demonstrated capacity to deliver the project.

The project promotes opportunities for:

  • community self-sufficiency, resilience, leadership, ownership and innovation
  • local community capacity building or skills development
  • encouraging community cohesion and resource sharing, as demonstrated through cooperative and/or collaborative projects
  • generating opportunities for the community to make new connections and develop greater understanding of each other.

Assessment process

To increase  your application's chances of success, make sure you:

  • read all of the guidelines carefully before completing your application
  • check you are eligible to apply
  • check your proposed project meets the criteria
  • contact our Cultural Heritage Officer to discuss your project
  • have the contact details of 2 members of your executive committee for your application
  • are able to provide your Certificate of Incorporation (if required), letters of support, and quotes for items over $500 (if applicable)

The assessment process is as follows:

  1. applications are reviewed by our Cultural Heritage Officer for eligibility. You will be contacted if your application is ineligible
  2. eligible applications are initially assessed based on how well the proposed project meets the assessment criteria
  3. the assessment is reviewed by our Team Leader Arts, Heritage and Events for recommendation for approval
  4. applicants are notified of the outcome by email.


How do you apply?

Submit your application online.

Please note that to apply through SmartyGrants you will need an email address. If you can't access the internet please contact our Cultural Heritage Officer.

What if you are successful?

Conditions of grant

All funded groups must sign a 'Conditions of Grant' letter before receiving funding.

This letter outlines the conditions that successful applicants must meet to receive funding.

Payment will be processed once the signed 'Conditions of Grant' has been received.

Grant acquittals

Successful applicants must complete an acquittal which includes budget expenses and a brief report about the project's outcomes.

The acquittal is due within 3 months of the completion project.

Recipients who do not complete their acquittal will be ineligible for any Council funds for a minimum of 2 years or until an acquittal is received.

What if you are not successful?

Applications that are not eligible or are not successful will not be funded.

A letter will be sent out to inform you of the outcomes of your application and explain the reason for this decision.

If you have any questions about the outcome of your grant application you are encouraged to contact our Cultural Heritage Officer.

Information Privacy and Personal Information

The personal information requested on the application form is being collected only for the purpose of assessing, processing and allocating Cultural Heritage Program Grants.

If you fail to provide the requested information your grant application may not be considered for funding.

Successful organisations will be identified, together with the purpose of their projects and amount of funding received, in Council reports including Council's Annual Report.