Council meetings

The elected Councillors make important decisions on behalf of the City of Whittlesea community at regular Council Meetings.

On this page:

Any member of the public can attend Council Meetings to hear what is going on and watch Councillors vote on a particular issue.

The meetings involve decision-making on topics including:

  • town planning
  • the construction of community facilities
  • community services
  • a range of policies that guide the City's actions

Meeting dates

Ordinary Council meetings are held around every third Tuesday, from 6.30pm.


  • Tuesday, 11 October (during election period)
  • Thursday, 3 November 7pm - Statutory Meeting to swear in the new Council and elect the Mayor and Deputy Mayor
  • Tuesday, 22 November
  • Tuesday, 13 December


  • Tuesday, 7 February 2017


Council Chamber
Council offices
25 Ferres Boulevard
South Morang (Melway 183 A10)

Asking questions

During the meeting, Council will answer questions from residents and ratepayers.

You should submit your question in writing before the start of the meeting, unless this unreasonably prevents you from participating.

To ask a question, download:

You can submit your question form by:

  • Question box
    Place it in the question box in the Council Chamber by 6.30pm on the day of the meeting.
  • Fax
    Fax it to 9408 9810 by 4pm on the day of the meeting.
  • Email
    Email it to by 4pm on the day of the meeting.

Council is committed to ensuring that all residents and ratepayers can contribute to Council’s democratic process so if you have any special requirements, please call our Governance Team before a Council Meeting on 9217 2294.

Petitions and joint letters to Council

Individuals and groups can express concern about an issue and ask Council to take action by organising a petition or joint letter. Both petitions and joint letters should be submitted to Council in the same way.

A petition normally has a request (formally called a ‘prayer’) at the top of each page of signatures. The prayer should read "We the undersigned residents and ratepayers of Whittlesea City formally request Council to…", and should be followed by the signatories’ full names, addresses and signatures.

A joint letter is a letter signed by persons residing at more than one address, that attempts to influence the Council’s decision making or actions. The joint letter must contain the signatories’ full names, addresses and signatures.

Preparing your petition or joint letter

Your petition or joint letter to Council must:

  • be addressed to the Mayor and Councillors of the Whittlesea City Council
  • not relate to a matter beyond the powers of Council to address
  • state the facts which the petitioners wish to bring to the notice of the Council
  • contain a request for Council to take one or more specified actions
  • not be defamatory, indecent, abusive or objectionable in language or substance
  • be in a legible and permanent form of writing, typing or printing (email petitions will not be accepted)
  • be in English or accompanied by a translation certified to be correct - the person certifying the translation must place their name and address on the translation
  • not contain any text alterations
  • feature the entire wording of the ‘prayer’ or request on every page that people sign
  • not be attached, stapled or pinned to other documents besides another page of the petition

Download our petition template (Word - 45KB).

Rules about signatures

All the signatures on a petition or joint letter must:

  • be made by the person signing in his or her writing (a petitioner who is unable to sign must make a mark in the presence of a witness, who must sign as witness and write his or her address, and the name and address of the petitioner)
  • not be copied, pasted or transferred on to the petition
  • not be placed on a blank page or the back of a sheet containing the terms of the petition
  • be numbered in sequence beginning on each page with the number one

How to lodge a petition

You should mail your petition or joint letter to:

Chief Executive Officer
Whittlesea City Council
Locked Bag 1
Bundoora MDC 3083

For more information on serving a petition or joint letter to Council, call us on 9217 2223.

After you lodge a petition or joint letter

We will notify the person who submits the petition or joint letter – or the person whose name appears first on the petition or joint letter - that we have received it.

We will do our best to table the petition or joint letter at the next Ordinary Council meeting after we receive it. When the petition or joint letter relates to an item on that Council meeting agenda, it will be considered with the matter at the meeting.

We will advise the person who submitted the petition or joint letter of the outcome.

Council meeting procedures

You can find information about how Whittlesea Council is governed and how the Mayor is elected in our Procedural Matters Local Law.

This local law regulates:

  • how the Council Common Seal can be used
  • procedures for Ordinary Council Meetings, Special Meetings, Advisory Committee Meetings, and Special Committees Meetings
  • the process for electing the Mayor and Chairpersons.

You can download a copy of the Procedural Matters Local Law - No. 1 of 2012 (PDF - 96KB), or view it at our offices. This local law was updated at the Council Meeting on 8 May 2012.

Last Updated: 07 October 2016


Telephone 9217 2170 Email Address