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Council Meetings

On 19 June 2020 the Acting Minister for Local Government appointed the Panel of Administrators for the City of Whittlesea and appointed Ms Lydia Wilson as Chair of the Panel. The Panel of Administrators comprised of Ms Lydia Wilson, the Honourable Bruce Billson and Ms Peita Duncan. On 3 March 2021, the Hon. Bruce Billson resigned from his position as Administrator with the City of Whittlesea. Effective from 12 May 2021, the Minister for Local Government appointed Mr Chris Eddy as the third Panel Member. Ms Lydia Wilson and Ms Peita Duncan and Mr Chris Eddy will continue to undertake the duties of the Council of the City of Whittlesea until the October 2024 Local Government Election.

Coronavirus and Council Meetings

Given the current COVID circumstances in greater Melbourne in accordance with section 394 of the Local Government Act 2020 scheduled Council Meetings will be held entirely online and livestreamed until further notice. 

Residents and ratepayers of the City of Whittlesea may submit questions up to three hours prior to the advertised commencement time of a scheduled Council Meeting. Currently Council Meetings are held on a monthly basis and commence at 6.30pm. Therefore, the deadline for the submission of public questions will be 3.30pm on the day of the Council Meeting. If you wish to attend the Council Meeting to speak to your questions, please email info@whittlesea.vic.gov.au or complete the public question time form available below.

You are not required to participate online or attend the Council Meeting in person for your question to be read out and a response provided at the meeting.  

You can watch the Council Meetings live using the City of Whittlesea YouTube channel, or view it online here. 

Live stream

You can now see how decisions are made by watching our Council Meetings live on YouTube.

The meeting starts at 6.30pm.

You can turn on closed captions by clicking the “CC” icon at the bottom of the YouTube videos.

You'll also be able to view the meeting the next day as the link will remain on our website for at least a year.

*Read the disclaimer

View the Council Meeting on live stream
2020-2021 Budget Public Submissions
2020-2021 Council Budget adoption
View 2020 Council Meetings

Meeting agendas and minutes

  • Agendas are available Thursday afternoon prior to the meeting.
  • Minutes are available from 10am the Monday after the Council Meeting.

Download agendas and minutes of Council Meetings

Meeting dates

The Council resolved on 1 June 2021 to update its Schedule of Council Meetings to be held monthly on the first Monday of the month from 6.30pm. 

2021

  • 6 September - Galada Community Centre, 10A Forum Way, Epping - 7:30pm (community forum to be held prior to meeting)
  • 4 October - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 25 October* - Additional Council Meeting - to adopt adopt the Community Plan 2021-2025 and the Financial Plan 2021–2031 (*As adopted at the Council Meeting on 2 August 2021) - 6pm
  • 8 November - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 6 December - Barry Road Community Activity Centre, 36 Barry Road, Thomastown - 7:30pm (community forum to be held prior to meeting)

2022

  • 31 January 2022 - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 21 February 2022 - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 21 March 2022 - Whittlesea Community Activity Centre, 57 Laurel Street Whittlesea - 7.30pm (Community Forum to be held prior to the meeting)
  • 11 April 2022 - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 16 May 2022 - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 13 June 2022 - Barry Road Community Activity Centre, 36 Barry Road, Thomastown - 7.30pm (Community Forum to be held prior to the meeting)
  • 18 July 2022 - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 15 August 2022 - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 19 September 2022 - Galada Community Centre, 10A Forum Way, Epping - 7.30pm (Community Forum to be held prior to the meeting)
  • 17 October 2022 - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 21 November 2022 - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6.30pm
  • 12 December 2022 - Mernda Village Community Activity Centre, 70 Mernda Village Drive, Mernda - 6.30pm

Governance Rules

At its meeting on 1 June 2021 Council reviewed and updated the rules that govern the operation of Council meetings so that community can better participate in decision making. 

The changes include:

  • During Public Questions Time members of the public can ask questions at Council meetings; and
  • Providing the option for a lead petitioner or one of the signatories to a petition/joint letter to speak for up to 2 minutes at the meeting at which it is tabled.

Asking questions at Council Meetings

Residents and ratepayers of the City of Whittlesea may submit questions up to three hours prior to the advertised commencement time of a scheduled Council Meeting. Council meetings in 2021 are held on a monthly basis and commence at 6.30pm. Therefore, the deadline for the submission of public questions will be 3.30pm on the day of the Council Meeting.

Council is committed to ensuring that all residents and ratepayers can contribute to Council’s democratic process so if you are unable to provide your question in writing and/or in English and would like to make alternate arrangements, please call our Governance Team before a Council Meeting on 9217 2294 to discuss other ways to submit your question.

To help stop the spread of coronavirus (COVID-19) if submitting a public question, you are not required to attend the Council Meeting for your question to be read out and a response provided at the meeting.

If you would like to attend the Council meeting and speak to your question, please indicate this when submitting your question. Please note a maximum of two questions per person, of no more than 200 words per question, can be submitted to a meeting. You can submit your question using the form below or by emailing info@whittlesea.vic.gov.au.

Download

To ask a question, download:

You can submit your question form by:

Council is committed to ensuring that all residents and ratepayers can contribute to Council’s democratic process so if you have any special requirements, please call our Governance Team before a Council Meeting on 9217 2294.

Attending Council Meetings

When attending a Council Meeting a condition of entry is to sign in upon arrival. You will be required to wear a visitor pass for the duration of your attendance at the meeting.  If you are unable to sign in alternate arrangements can be made.

Any member of the public can attend Council Meetings to hear what is going on. 

The meetings involve decision-making on topics including:

  • Town planning
  • The construction of community facilities
  • Community services
  • A range of policies that guide the City's actions.

Council Meeting procedures

You can find information about how Whittlesea Council is governed in our Governance Rules 2021 and the Common Seal and Conduct at Meetings Local Law 2020. The Governance Rules were adopted on 1 June 2021.

These documents regulate:

  • procedures and meeting processes for Scheduled Council Meetings, Additional Council Meetings, and Delegated Committee Meetings; 
  • use of the Council Common Seal; and
  • offence provisions relating to disorderly conduct at meetings and misuse of the Council Common Seal.

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