Terms and Conditions for promoting community events on website

All event submissions must include:

• an appropriate landscape-oriented image 
• a brief description of two to three sentences
• the start date and time
• the end date and time
• the event location including full address and Melway or Google Map reference
• a contact person including their phone number and email address
• cost to attend the event (if free, please indicate this)
• contact and bookings email address as well as a phone number to ensure equal access by people with a hearing impairment.

• Ensure you have all relevant permits and approvals. Publication on our website does not authorise you to hold your event. 
• Check your event listing for errors as soon as it is published. We may edit a listing on the advice of the organiser. While we make every effort to avoid errors in events listings, we accept no responsibility or liability for any errors. 

• All community events will be featured in a filtered list based on their category, as well as appearing in the overall events listing.
• Events that are not relevant to the City of Whittlesea won't be included unless they are charity events.
• Events that discriminate against people won't be published. This includes content related to:
  • age
  • race
  • gender
  • disability
  • sexuality
  • pregnancy
  • religious or political beliefs.
• Event listings that appear to breach any laws will not be published.
• No event sponsors will be acknowledged in community event listings.
• Your event may also be published in print.
• We are not liable for any loss or damage incurred by an event organiser as a result of any failure or delay in listing an event.
• We reserve the right to either reject or remove any event listing from its website for any reason whatsoever. 

The personal information you provide on this form is being collected by the City of Whittlesea for the purpose of providing updates on engagement opportunities. We will only use the personal information you provide for the purposes for which it was collected and any other authorised purpose.

The information we collect may also be used for our own planning and research purposes to improve our internal processes across the organisation. Failure to provide the information requested may prevent us from providing you with these updates.

For further information about how Council handles personal information, or to request access to your personal information, contact Council’s Privacy Officer via email at privacy@whittlesea.vic.gov.au